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Technical Writer

Key Responsibilities:

  • Analyze RFP, RFI, and RFQ requirements to ensure full compliance with client specifications.
  • Develop, write, and edit proposal content, including executive summaries, technical sections, past performance, and resumes.
  • Collaborate with the business development team and leadership to gather required proposal information.
  • Support pricing efforts and work closely with business development to create competitive, compliant proposals.
  • Ensure proposals align with company branding, messaging, and compliance standards.
  • Manage proposal schedules, deadlines, and deliverables.
  • Conduct research on industry trends, competitors, and best practices to strengthen proposal responses.
  • Maintain and update a content library for proposal reuse and efficiency.
  • Proofread and format documents to ensure accuracy, clarity, and consistency.

Qualifications:

  • Analyze RFP, RFI, and RFQ requirements to ensure full compliance with client specifications.
  • Develop, write, and edit proposal content, including executive summaries, technical sections, past performance, and resumes.
  • Collaborate with the business development team and leadership to gather required proposal information.
  • Support pricing efforts and work closely with business development to create competitive, compliant proposals.
  • Ensure proposals align with company branding, messaging, and compliance standards.
  • Manage proposal schedules, deadlines, and deliverables.
  • Conduct research on industry trends, competitors, and best practices to strengthen proposal responses.
  • Maintain and update a content library for proposal reuse and efficiency.
  • Proofread and format documents to ensure accuracy, clarity, and consistency.

Number of Openings: 1

Senior Recruiter

Overview:

We are seeking an experienced Senior Recruiter to manage the end-to-end recruitment process, including client relationship management, candidate sourcing, and business development. This is a full-desk role responsible for delivering recruitment solutions, sourcing top talent through LinkedIn and other platforms, and proactively engaging new clients to support business growth.

Key Responsibilities:

  • Manage full-cycle recruitment: sourcing, screening, interviewing, and placement.
  • Build and maintain strong relationships with existing clients.
  • Conduct outreach to potential new clients to drive business development.
  • Actively source candidates using LinkedIn, job boards, and referrals.
  • Provide clients with strategic hiring insights and market trends.
  • Ensure a high-quality candidate and client experience throughout the hiring process.

Qualifications:

  • Proven experience in a full-desk recruiting role (both client and candidate management).
  • Strong sourcing skills, with expertise in LinkedIn Recruiter.
  • Demonstrated success in client acquisition and account management.
  • Excellent communication, negotiation, and interpersonal skills.
  • Ability to manage multiple roles and clients simultaneously.
  • Proficiency with ATS and CRM tools.
  • Self-starter with strong time management and organizational skills.

Number of Openings: 1

Scrum Master

Overview:

We are seeking a skilled Scrum Master to guide and support our development teams in delivering high-quality products and services using Agile methodologies. The ideal candidate will act as a servant-leader, enabling collaboration, removing obstacles, and fostering a culture of continuous improvement.

Key Responsibilities:

  • Facilitate the Agile process: Guide and coach development teams and the organization in adopting Agile/Scrum practices and values.
  • Serve as a servant-leader: Support the team by facilitating communication, collaboration, and decision-making.
  • Remove obstacles: Identify and resolve impediments that hinder team productivity and progress.
  • Enable team autonomy: Encourage self-organization, cross-functionality, and innovation within the team.
  • Shield the team: Protect the team from external distractions to ensure focus on delivering sprint goals.
  • Facilitate meetings: Organize and lead Scrum ceremonies, including sprint planning, daily stand-ups, sprint reviews, and retrospectives.
  • Promote transparency: Maintain and update Agile artifacts (e.g., product backlog, sprint backlog, burndown charts) to ensure clarity with stakeholders.
  • Foster collaboration: Build strong communication channels among team members, product owners, stakeholders, and related parties.
  • Coach and mentor: Provide guidance on Agile/Scrum practices to team members and stakeholders, clarifying roles and responsibilities.
  • Drive continuous improvement: Identify opportunities for refining processes and increasing efficiency.

Qualifications:

  • Bachelor’s degree in Computer Science, Engineering, Business, or a related field.
  • Certified Scrum Master (CSM) or similar Agile certification preferred.
  • Proven experience as a Scrum Master or Agile Coach with software development teams.
  • Strong understanding of Agile principles and practices, especially Scrum.
  • Excellent communication, facilitation, and interpersonal skills.
  • Ability to lead and influence without authority, fostering collaboration.
  • Strong problem-solving and conflict resolution skills.
  • Experience with Agile tools (e.g., Jira, Trello, or similar).
  • Ability to thrive in a fast-paced, dynamic environment and adapt to shifting priorities.
  • Commitment to continuous learning and professional development in Agile methodologies.

Number of Openings: 1

Marketing and Administrative Coordinator

Overview:

We are seeking a highly organized and creative Marketing and Administrative Coordinator to support marketing campaigns and provide day-to-day administrative assistance. The ideal candidate will be proactive, detail-oriented, and skilled at balancing multiple priorities across marketing and operations.

Core Responsibilities:

  • Marketing & Communications

    • Create and distribute newsletters and email campaigns.
    • Design graphics for emails, social media, and events.
    • Manage and update marketing content across email, websites, blogs, and social media.
    • Post and manage events on platforms such as Eventbrite and Zoom.
    • Maintain and update client websites and landing pages.
    • Research industry trends and topics to support content creation.
    • Track and analyze campaign performance and key metrics.

  • Administrative Support

    • Manage email and calendars.
    • Maintain and update databases/CRMs with accurate contact information.
    • Coordinate document creation, conversion, and organization.
    • Create, refine, and maintain internal procedures and checklists.
    • Conduct research, prepare reports, and manage online filing systems.
    • Submit invoices, track payments, and follow up as needed.
    • Order office supplies and coordinate client gifts or cards.
    • Prepare PowerPoint presentations and maintain internal reporting documents.

  • Skills & Abilities

    • Excellent written and verbal communication skills.
    • Strong attention to detail and proofreading.
    • Outstanding organizational skills, time management, and follow-through.
    • Proficiency with email marketing platforms and CRM systems.
    • Ability to manage multiple clients and deadlines.
    • Basic graphic design/image editing skills (e.g., Canva, InDesign, Paint).
    • Proficiency in Microsoft Office and Google Workspace.
    • Knowledge of HTML preferred.
    • Comfortable navigating various tech platforms and learning new systems.

  • Attitude & Work Style

    • Proactive and solutions-oriented.
    • Strong sense of ownership and pride in results.
    • Open to feedback and highly collaborative.
    • Self-disciplined with consistent work habits.
    • Curious and committed to improving processes.

  • Availability

    • Monday through Friday, during standard business hours (8 AM–5 PM ET).
    • Available for occasional last-minute client requests.
    • Able to proactively communicate conflicts or schedule changes.

  • Tools We Use

    • Email Marketing Platforms: Constant Contact, MailChimp, Kit, MailerLite, Soffront/BrandWide (proprietary).
    • CRM Systems: Soffront/BrandWide (proprietary).
    • Webinar/Event Tools: Zoom, Eventbrite.
    • Project Management Tools: Teamwork Projects.
    • Google Workspace (Docs, Sheets, Calendar, Gmail).

Qualifications:

  • 2+ years of experience in a marketing or administrative support role.
  • Experience working with remote teams and clients.
  • Familiarity with email marketing platforms and CRMs.
  • Strong writing, communication, and customer service skills.
  • Ability to work independently with minimal oversight.

Number of Openings: 1

Audit Associate

Overview:

We are seeking a detail-oriented Audit Associate to support audit engagements for clients across diverse industries. The ideal candidate will assist in planning and executing audits, ensure compliance with professional standards, and provide valuable insights to strengthen client controls and reporting.

Key Responsibilities:

  • Assist in all phases of audit engagements, including planning, fieldwork, and documentation.
  • Perform substantive testing of financial statement accounts (e.g., cash, accounts receivable, inventory, fixed assets).
  • Evaluate internal controls, identify risks, and recommend process improvements.
  • Prepare accurate and well-documented audit work papers and client deliverables.

Qualifications:

  • Bachelor’s degree in Accounting, Finance, or a related field.
  • 2–3 years of audit or accounting experience, preferably in public accounting or internal audit.
  • Strong knowledge of auditing standards and frameworks (e.g., GAAP, IFRS, COSO, SOX).
  • High attention to detail, analytical mindset, and strong problem-solving skills.
  • Effective communication skills with the ability to collaborate across teams and with clients.

Number of Openings: 1

Scheduling Coordinator

Overview:

We are seeking a highly organized and proactive Scheduling Coordinator to support our litigation docket. The successful candidate will play a key role in moving cases forward by scheduling depositions and mediations, coordinating with court reporters, videographers, and deponents, saving transcripts and videos to our case management system, and updating the firm’s software with accurate case progression details.

Key Responsibilities:

  • Schedule and coordinate depositions, mediations, and meetings for plaintiffs, defendants, witnesses, experts, and other participants.
  • Request and distribute deposition notices within required timelines.
  • Organize client and expert preparation meetings.
  • Maintain and update attorney schedules and case progression information.
  • Coordinate and confirm availability of court reporters, videographers, and external participants.
  • Manage appointment reminders, reschedules, and cancellations.
  • Document processes and prepare case progression reports.
  • Communicate with clients, attorneys, and external participants to ensure cases move forward efficiently.

Qualifications:

  • Prior experience working with a US law firm.
  • Strong organizational skills and knowledge of scheduling practices.
  • English proficiency (minimal accent preferred, but not required).
  • Proficiency in calendaring and managing multiple schedules.
  • Familiarity with legal terminology related to depositions.
  • Ability to work proactively, prioritize tasks, and expedite case scheduling.

Number of Openings: 1

Lead Generation and Appointment Setter

Overview:

We are seeking a driven and resourceful Lead Generation & Appointment Setter with a proven track record of success. This role is critical in fueling our sales pipeline by identifying high-quality leads, executing targeted outreach campaigns, and booking qualified meetings for our CEO.

The ideal candidate is confident in outbound communication (calls, email, LinkedIn), skilled in prospect research, and comfortable using tools like HubSpot, Apollo, and LinkedIn Sales Navigator to drive measurable results.

Key Responsibilities:

  • Identify and qualify leads using LinkedIn, industry databases, CRM tools, and online research.
  • Build and maintain segmented prospect lists aligned with ideal client profiles.
  • Execute cold and warm outreach via phone, email, and LinkedIn to engage decision-makers and secure meetings.
  • Tailor outreach strategies by industry and persona to improve conversion rates.
  • Track and manage all activities accurately within CRM platforms (e.g., HubSpot, Salesforce).
  • Collaborate with sales and marketing teams to refine scripts, targeting, and messaging based on performance data.
  • Follow up on inbound leads and referrals as needed.
  • Consistently meet or exceed weekly and monthly KPIs for outreach volume and booked meetings.

Qualifications:

  • Proven experience in lead generation, outbound prospecting, or appointment setting.
  • Strong communication skills, both verbal and written.
  • Proficiency with CRM platforms (HubSpot, Salesforce) and outreach tools (Apollo, LinkedIn Sales Navigator).
  • Ability to research and identify decision-makers across industries.
  • Results-driven mindset with a focus on hitting and exceeding KPIs.
  • Organized, detail-oriented, and able to manage multiple outreach campaigns simultaneously.

Number of Openings: 1

LTL Administrator

Overview:

We are seeking a detail-oriented and organized LTL Administrator to manage the end-to-end lifecycle of less-than-truckload (LTL) shipments. This role involves coordinating with carriers and internal teams, maintaining accurate shipment data, and ensuring efficient operations from booking through delivery.

Key Responsibilities:

  • Manage the full lifecycle of LTL shipments from booking to delivery.
  • Accurately enter and update shipment details in the Transportation Management System (TMS), ensuring data integrity.
  • Coordinate with carriers, drivers, and internal departments to schedule pickups and deliveries and resolve shipment issues.
  • Monitor shipment statuses and proactively address delays or discrepancies.
  • Generate and review shipment reports to identify areas for improved efficiency.
  • Maintain organized records of all shipment-related documentation.
  • Support billing and invoicing processes related to LTL freight.
  • Contribute to process improvements to enhance shipment management and data accuracy.

Qualifications:

  • Proven experience in LTL freight, logistics, or transportation administration.
  • Strong proficiency with TMS systems and data entry.
  • Excellent organizational, communication, and multitasking skills.
  • Ability to prioritize tasks effectively in a fast-paced environment.
  • High attention to detail and strong problem-solving abilities.
  • Knowledge of shipping regulations and carrier networks is a plus.

Number of Openings: 1

EDI Consultant

Overview:

We are seeking a highly skilled and motivated EDI (Electronic Data Interchange) Consultant to join our team. The ideal candidate will be responsible for implementing, managing, and optimizing EDI solutions for clients. This role requires strong technical expertise in EDI standards and protocols, along with the ability to analyze business needs and deliver solutions that enhance supply chain efficiency.

Key Responsibilities:

    • EDI Implementation: Lead the planning, testing, and deployment of EDI solutions for new and existing clients.
    • Business Analysis: Collaborate with clients to gather requirements and deliver tailored EDI solutions.
    • Troubleshooting & Support: Identify and resolve EDI-related issues, ensuring seamless daily operations.
    • Documentation: Develop and maintain clear documentation of EDI processes, workflows, and mappings.
    • Training: Provide training to clients and internal teams on EDI best practices.
    • Compliance: Ensure adherence to industry standards and regulations, including ANSI X12, EDIFACT, and other EDI frameworks.
    • Continuous Improvement: Monitor EDI system performance and recommend enhancements to improve efficiency and reliability.

Qualifications:

  • Experience: Minimum 3–5 years in EDI implementation and/or support (non-negotiable).
  • Technical Skills: Proficiency in EDI standards and protocols (ANSI X12, EDIFACT), EDI mapping/translation tools, and ERP systems; experience with XML, JSON, and flat files for data integration and process automation.
  • Analytical Skills: Strong problem-solving and analytical ability to interpret complex data and generate actionable insights.
  • Communication: Excellent verbal and written communication skills; able to interact effectively with clients and internal teams.
  • Attention to Detail: High accuracy and thoroughness in all aspects of work.
  • Additional Experience (Preferred): Knowledge of supply chain and logistics processes.

Number of Openings: 1

Senior Property Accountant

Overview:

We are seeking an experienced Senior Property Accountant with extensive expertise in multifamily property accounting and Yardi Voyager. This role is responsible for full-cycle accounting, cash management, accounts payable/receivable, and financial reporting for assigned properties. The ideal candidate will be detail-oriented, able to work independently, and comfortable collaborating with remote teams.

Key Responsibilities:

  • General Accounting & Bookkeeping

    • Perform full-cycle monthly accounting for assigned multifamily properties.
    • Ensure all income and expense transactions are accurately recorded and reconciled.

  • Yardi Voyager System Management

    • Manage daily and monthly bookkeeping using Yardi Voyager for Multifamily.
    • Map all transactions into Yardi Voyager and maintain accurate records.
    • Create and manage Open Transaction Spreadsheets (OTS) to track pending entries.
    • Set up new properties in Yardi, including a chart of accounts, vendor lists, tenant ledgers, and historical balances.
    • Migrate existing property data into new Yardi accounts.

  • General Ledger (GL) Functions

    • Prepare monthly financial report packages (PDF).
    • Post journal entries (JEs) throughout the month, including accrual closings, adjustments, and CapEx entries.
    • Calculate management fees and distributions.
    • Reconcile monthly mortgage statements (escrows, disbursements, etc.).
    • Communicate with property managers (PMs) on issues and requests.
    • Perform monthly write-offs and review financial packages.

  • Cash Management

    • Perform monthly bank reconciliations for all property bank accounts.
    • Conduct interim reconciliations on operating accounts to monitor cash flow.
    • Investigate discrepancies and resolve issues with client contacts.
    • Process wires, transfers, and calculate daily available cash.

  • Accounts Payable (AP)

    • Conduct two full-cycle payment runs per month.
    • Perform weekly utility payment runs and emergency payments as needed.
    • Process mortgage, insurance, and tax payments.
    • Set up vendors according to client processes and approvals.
    • Enter invoices, management fees, and process payments.
    • Complete 1099 processing at year end.
    • Review invoice coding, recommend reclassifications, and enhance AP processes.

  • Accounts Receivable (AR)

    • Apply payments and reconcile AR aging.
    • Monitor delinquencies and support collection efforts.

  • Tenant & Lease Management

    • Coordinate with managers/onsite staff to ensure tenant activity in Yardi is accurate (move-ins/outs, rents, charges, cash receipts).

  • Payroll & Reimbursements

    • Assist with payroll-related accounting and reimbursements as needed.

  • Property Onboarding

    • Set up new properties in Yardi Voyager.
    • Verify accurate data input and historical balance transfers.

  • Management Reporting

    • Prepare and issue accrual-basis reporting packages upon completion of bank reconciliations, including:
      • 12-Month Income Statement
      • Balance Sheet
      • Rent Roll
      • Accounts Receivable
      • Expense Detail
      • Accounts Payable
      • Check Register
      • Bank Reconciliation
      • Detailed GL
      • Other reports as required

  • Internal Controls & Record-Keeping

    • Partner with Managers to strengthen internal controls for purchasing, cash receipts, and disbursements.
    • Ensure all lease/deposit records and vendor invoices are properly retained and processed.
    • Attach invoices to payables within Yardi.

  • Budgeting & Year-End

    • Review Manager-prepared budgets and load into Yardi.
    • Prepare annual financial packages for tax accountants.
    • Liaise with managers/tax accountants during audits or year-end reviews.

Qualifications:

  • Must be fluent in English (written and verbal).
  • Extensive experience with multifamily property accounting in Yardi Voyager.
  • Proven ability to migrate existing Yardi data into new accounts.
  • Strong background in cash management, financial reporting, AP/AR, and GL functions.
  • Ability to work independently and communicate effectively with remote teams.

Number of Openings: 1